Privacy Policy

Last Updated On 08-05-2025
Effective Date 05-Oct-2022

This Privacy Policy describes the policies of Round Itis Oy, Itäkatu 1-7, 00930 Helsinki, Finland, email: hq@round.fi on the collection, use and disclosure of your information that we collect when you use our website ( http://www.round.fi ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Information We Collect:

We may collect several types of information from and about users of our Site, including the following:

    1. Name
    2. Email
    3. Mobile
    4. Address
    5. Payment Info
    6. Resume
    7. Data about your interactions, use, and experiences

We collect this information:

  • Directly from you when you provide it to us (e.g. feedback, contact form submissions, and job applications).
  • Indirectly as you navigate through the Site (e.g. through cookies and tracking technologies).

How We Use Your Information:

We will use the information that we collect about you for the following purposes:

  1. Collecting customer feedback

  2. Providing support

  3. Managing customer orders

  4. Processing recruitment and job applications

  5. Improving our website and services

  6. Any other purposes described at the time of collection

Legal bases for processing your data include:

  • Consent: When you submit feedback, contact us, or apply for a job.

  • Legitimate interests: For analytics and marketing purposes, using services such as Google Analytics, Hotjar, Meta Pixel, and for customer relationship management.

If we use your information for any other purposes, we will ask for your consent beforehand, unless otherwise required by law.

How We Share Your Information:

We will not transfer your personal information to any third party without seeking your consent, except in limited circumstances as described below:

  1. Analytics and service providers: We use third-party tools such as Google Analytics, Hotjar, Meta Pixel, Stripe (payment processing), and GiftUp! (gift card management) to help us improve our website, process payments, and deliver services.

We require such third party’s to use the personal information we transfer to them only for the purpose for which it was transferred and not to retain it for longer than is required for fulfilling the said purpose.

We may also disclose your personal information for the following: (1) to comply with applicable law, regulation, court order or other legal process; (2) to enforce your agreements with us, including this Privacy Policy; or (3) to respond to claims that your use of the Service violates any third-party rights. If the Service or our company is merged or acquired with another company, your information will be one of the assets that is transferred to the new owner.

Retention Of Your Information:

We will retain your personal information for 90 days to 2 years after you terminate your account or as long as needed to fulfill the purposes outlined in this Privacy Policy.

Recruitment Data: Personal data collected for recruitment purposes will be retained for six (6) months after the conclusion of the recruitment process. After this period, the data will be securely deleted unless you have given consent for a longer retention period.

Certain information may be retained for longer where necessary for legal compliance, dispute resolution, or fraud prevention. Residual anonymous and aggregate data may be stored indefinitely.

Your Rights:

Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at hq@round.fi. We will respond to your request in accordance with applicable law.

Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

Cookies Etc.

To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

Security:

The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorized alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

Grievance / Data Protection Officer:

If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at:

Round Itis Oy
Email: hq@round.fi

We will address your concerns in accordance with applicable law.

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